JRA: STUDENT EDUCATION RECORDS AND INFORMATION
The Kittery School District shall comply with the Family Educational Rights and Privacy Act (“FERPA”) and all other federal and state laws and regulations concerning confidentiality and maintenance of student records and student information.
A. Directory Information
The Kittery School District designates the following student information as directory information: name, participation and grade level of students in recognized activities and sports, height and weight of student athletes, dates of attendance in the school unit, honors and awards received, and photographs and videos of student participation in school activities open to the public. The Kittery School District may disclose directory information if it has provided notice to parents/legal guardian (and eligible students over 18) and has not received timely written notice refusing permission to designate such information as directory information.
B. Military Recruiters/Higher Education Access to Information
Under federal law, military recruiters and institutions of higher education are entitled to receive the names, addresses and telephone numbers of secondary students and the Kittery School District must comply with any such request, provided that parents/legal guardian have been notified of their right to request that this information not be released without their prior written consent.
C. Health or Safety Emergencies
In accordance with federal regulations, the School District may disclose education records in a health or safety emergency to any person whose knowledge of the information is necessary to protect the health or safety of the student or other individuals without prior written consent.
D. Information on the Internet
Under Maine law, the Kittery School District shall not publish on the Internet any information that identifies a student, including but not limited to the student’s full name, photograph, personal biography, e-mail address, home address, date of birth, social security number and parents’/legal guardian’ names, without written parental consent.
E. Transfer of Student Records
As required by Maine law, the Kittery School District sends student education records to a school unit to which a student applies for transfer, including disciplinary records, attendance records, special education records and health records (except for confidential health records for which consent for dissemination has not been obtained). Even when a student transfers, school units should retain a copy of that student’s records for the applicable retention period.
F. Designation of Law Enforcement Unit
The School Committee hereby designates Kittery Police Department as the Kittery School District’s law enforcement unit.
G. Administrative Procedures and Notices
The Superintendent is responsible for developing and implementing any administrative procedures and parent/legal guardian notices necessary to comply with the applicable laws and regulations concerning student education records and information. Notices shall be distributed annually to parents/legal guardian and eligible students concerning their rights under these laws and regulations. A copy of this policy shall be posted in each school.
Adopted: March 13, 2001
Revised: August 5, 2008; December 18, 2012; August 20, 2019
Reviewed By PC: January 5, 2023
Cross Reference:
JRA-E-Annual Notice of Student Education Records and Information Rights
JRA-R-Education Records and Information Administrative Procedure
ILD-Student Surveys
Legal Reference:
20 U.S.C. § 1232g; 34 C.F.R. Part 99
20 U.S.C. § 7908
20-A M.R.S.A. §§ 6001, 6001-B
Ch. 101, 125 (Me. Dept. of Ed. Rules)